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AI Invoice Processing
Snap a photo or upload a PDF. AI extracts every line item — product, quantity, volume, price. Products are auto-created and costs tracked instantly.
Bar management, simplified
The operating system for craft beer bars
Track every keg from invoice to last pour. Process supplier invoices with AI. Know your margins in real time. Built by bar operators, for bar operators.
14-day free trial • No credit card required • Cancel anytime
Trusted by 50+ taprooms|12,000+ kegs tracked|$2M+ in invoices processed
Everything you need to run your bar profitably
Purpose-built for draft beer operations. Simple enough for daily use, powerful enough to scale across locations.
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Real-Time Tap Board
See what's on every tap at a glance. Queue kegs, track tap lifecycles, and know when a keg is running low — all from an iPad-optimized kiosk view.
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Keg Cost Tracking
Every keg gets a cost from invoice data. Compare against revenue to see per-keg profit margins, utilization rates, and days on tap.
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POS Sales Integration
Connect your Shopbox POS for automatic sync, or import CSV from any system. Revenue data flows directly into your keg profitability reports.
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PIN-Based Staff Access
Staff enter a 4-digit PIN on an iPad to access the tap board. No passwords, no training. Auto-locks after inactivity. Every action is logged.
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Profitability Reports
Keg reports, beer lifecycle analytics, cost-of-goods, margin analysis, and bottle/can tracking. Know exactly where your money goes.
Up and running in 5 minutes
1
Create your venue
Sign up with your email. Run database setup with one click. Configure your number of taps.
2
Upload your first invoice
Take a photo of a supplier invoice or upload a PDF. AI extracts every product and price automatically.
3
Start tapping kegs
Put your first beer on tap. Set up the iPad kiosk for your staff. Every keg change is tracked with timestamps and who did it.
4
Connect your POS
Link your Shopbox account or import a CSV. Sales data combines with cost data to show real-time margins per keg.
Simple, predictable pricing
All plans include a 14-day free trial. No credit card required.
Starter
For single-location bars
$49/mo
- Up to 8 taps
- Unlimited products
- AI invoice processing
- Basic reports
- 3 staff accounts
- Email support
Most popular
Pro
For serious taprooms
$99/mo
- Unlimited taps
- AI invoice processing
- POS integration
- Full reports & analytics
- 10 staff accounts
- Keg lifecycle tracking
- Priority support
Business
For multi-location operations
$179/mo
- Everything in Pro
- Unlimited staff
- Multi-venue management
- CSV export
- Custom integrations
- Dedicated onboarding
- Phone support
Frequently asked questions
What is bar management software?
Bar management software helps bars and taprooms track inventory, manage kegs on tap, process supplier invoices, monitor sales, and analyze profitability — replacing spreadsheets and guesswork with real-time data.
How does AI invoice processing work?
Upload a photo or PDF of your supplier invoice. BarOS uses Claude AI to extract every line item — product names, quantities, volumes, and prices — and automatically creates or updates your product catalog. It takes seconds instead of manual data entry.
Can I track keg costs and profitability?
Yes. BarOS tracks the full lifecycle of every keg — from purchase cost through invoice processing to revenue from POS sales — giving you per-keg profit margins, utilization rates, and days-on-tap analytics.
Does BarOS work with my POS system?
BarOS integrates directly with Shopbox POS for automatic sales sync. For other POS systems, you can import sales data via CSV. We're adding more integrations based on customer demand.
How does the staff PIN pad work?
Instead of usernames and passwords, staff enter a 4-6 digit PIN on an iPad mounted near the taps. It auto-locks after 2 minutes of inactivity. Every tap change is logged with the staff member's name for accountability.
Can I try BarOS for free?
Yes. The free plan includes up to 3 taps, unlimited products, and invoice upload. No credit card required. Upgrade to Pro or Team when you need more taps or advanced features.
Stop guessing. Start measuring.
Join taprooms that know their margins on every keg. Set up in 5 minutes, free forever for small bars.
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